Revised March 31, 2024
General
- Follow the instructions in the Call for Workshop Proposals carefully.
- The principal investigator (PI) must have the approval of the lead organization (LO) to submit the proposal on their behalf.
- The LO must be a U.S.-based organization, not an individual, and capable of acting as a subawardee on a federal grant. It is up to the LO to assess whether this is possible prior to submission. As a guide, organizations should review the UCLA Subrecipient Institutional Information Form, which will be required from awardees. (It does not need to be filled out for the proposal.)
- There will be a webinar for proposers on April 2, 2024 from 10:30-12:00P Pacific Time, to answer questions on the submission process. It will be recorded. (Slides, Recording)
Timeline
- We expect to provide notification of awards by the end of May, 2024.
- Subaward agreements and funding will be available by August 1, 2024. We recommend not planning a workshop before this start date.
- Workshops must be completed by September 30, 2024.
Budget
- Workshop budget requests must not exceed $72,500, including both direct and indirect costs. Up to an additional $2,500 will be provided to proposals with a specific plan for accessibility services.1
- Budgets should include only well-justified expenses that support the ICC objectives and can include expenses for senior personnel / workshop organizers, staff, venue and related costs, participant travel support, accessibility services, materials and supplies, and indirect costs (overhead).
- Participant support should be prioritized for participants from emerging research institutions, non-profit partners, and others with limited resources. Given the regional focus, individual travel support is expected to be limited.
- The following costs are not allowed:
- Travel support for international participants.
- Costs not allowed by NSF (see this document, particularly the meetings and conferences section).
- Indirect cost (overhead) should be calculated at either the LO’s federally negotiated rate of the 10% de minimus rate. See NSF’s Indirect Cost Rate Policies.
- To prepare the budget,
- Download and fill out the Excel budget template provided here, adding rows as necessary. Include a written justification of each cost as noted.
- Upload your Excel sheet as part of the proposal submission below. Please upload in xlsx format. Do not generate a PDF.
Submission
- Submissions are due by Monday, April 15, 2024 11:59PM AOE.
- Please submit via InfoReady at the following link:
Endnotes
- Such services may include ASL interpretation, live captioning, childcare, quiet rooms, or other accommodations based on participant needs. This resource from Carolyn Lazard may be helpful in planning. ↩︎